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Challenge!! Open Governance 2018

Contest for solving regional issues with effective use of design and data2018

  • STEP1

    Inviting municipalities to register regional issues
    (June to August 2018)

    1. - Municipalities nationwide are invited to submit regional issues that they want the public (citizens and students) to solve.
    2. - We expect that municipalities will apply for the Challenge, hoping that the people to find solutions through design thinking and open data analysis
    Application guidelines for municipalities
  •  
  • STEP2

    Inviting citizens/students to submit ideas for solutions
    (September to December 2018)

    1. - We are inviting citizens and students to submit ideas to solve regional issues shown by municipalities.
    2. We are looking forward to receiving applications from those who seek to probe deeply into problems by using design thinking and data analysis effectively and identifying solutions.
    Application guidelines for citizens and students
  •  
  • STEP3

    Evaluation and recommendations for improvement
    (January to March 2019)

    1. - We will evaluate applications by focusing on both ideas and the partnership between citizens/students and municipalities.
    2. - Finalist teams for the open review in March are given recommendations for improvement.
    Evaluation and recommendations for improvement
  • Sponsored by

    Public Administration & Information Technology” (PadIT), research project of the Graduate School of Public Policy, the University of Tokyo

  • Co-sponsored by

    Tokyo University Social ICT Global Creative Leader Education Program (GCL)

  • In cooperation with

    Harvard Kennedy School, ASH CENTER for Democratic Governance and Innovation

Next Contents

STEP3 The final judgement
is done

Here are
the winners!

01

Introductionイントロダクション

Citizens change: Governments change!
Open Governance

Citizens change: More and more citizens consider regional issues as their own issues.
Students change: More and more students develop into citizens who play leading roles as participants in society.
Governments change: Governments serve as platforms for participants in society with knowledge and experience.

Learn more about Open Governance

Enjoy the permanent beta version

The Challenge starts in the permanent beta version.
Be flexible in using this opportunity.
We hope that both citizens and governments will enjoy this Open Governance challenge.

Awards

<Open Governance General Award>

(Idea + Partnership)
Awarded to a citizen/student team and its supporting municipality

<Idea Award>

Awarded to a citizen/student team

<Partnership Award>

Awarded to a municipality

<Youth Award>

Awarded to a student team

<Special Innovation Award in collaboration with Ash Center, HKS, Harvard>

Special Innovation Award in collaboration with Ash Center, HKS, Harvard

02

Scheduleスケジュール

 
Municipality
Citizens/Students
2018 June
Soliciting applications starts
 
July
 
 
August
Soliciting applications ends
 
September
Selection and presentations of the issues
Idea Application Start
October  
 
November  
 
December  
Idea Application Closure
2019 January
Document screening
February
Additional questions to the short-listed teams for the final open review
March
Final open review and award presentation
April
Recommendations for improvement

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03

The Ideas from Citizens and Students市民/学生からの応募結果

We received the following ideas from citizens and students by the deadline on December 20 of last year.

# of applicants and team composition
Citizens 17
Citizens & Students 20
Students 22
Total 59
# of municipalities that have joined to this contest and actual
# of municipalities that have received ideas from citizens/students
# of municipalities that have joined to this contest 37
# of municipalities that have joined to this contest vs actual
# of municipalities that have received ideas from citizens/students
30
# of regional subjects targeted for the solution idea vs actual
# of regional subjects that received solution ideas from citizens/students
# of regional subjects targeted for the solution idea 55
# of regional subjects that received solution ideas from citizens/students 40

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04

Winner受賞者

Open Governance General Award

Wake up! Nursery teacher support team

Shiga-ken, Kusatsu-city2. Child care, family, education

Regional Issue: Ideas for securing innovative childcare workers, etc.
Name of Idea: "Awakening Nursery Teacher" Project to Improve the Quality of Child Care!

Idea Award

Team “Takayama Saturday Store”

Kanagawa-ken, Kawasaki-city, Miyamae-ku

1. Aging society, elderly care, medical, health care3. Local community, local transportation

Regional Issue: Town development leading to security to the next generation-Efforts to eliminate everyday troubles and reduce anxiety in the future
Name of Idea: Launching “Takayama Saturday store” as a start up at the Community Hall of the Municipal Takayama Complex Partnership Award

Partnership Award

Mabi-Care Operations Team

Okayama-ken, Kurashiki-city5. Disaster prevention, crime prevention

Regional Issue: Building Disaster Resilience
Name of Idea: Building a Support System to Improve Disaster Shelter Information and Evacuation Plans (Mabi-Care for the Future)

Youth Award

Jin Ai University : Hayakawa seminar team "3 PEACE"

Fukui-ken, Echizen-city3. Local community, local transportation

Regional Issue: Young people challenge local revitalization project while connecting with various people in the area
Name of Idea: A creative, nostalgic, multi-generational place-"Third School"

Special Innovation Award in collaboration with Ash Center, HKS, Harvard

Mabi-Care Operations Team

Okayama-ken, Kurashiki-city5. Disaster prevention, crime prevention

Regional Issue: Building Disaster Resilience
Name of Idea: Building a Support System to Improve Disaster Shelter Information and Evacuation Plans (Future Mabi-Care)

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05

Primary screening results一次選考結果

After conducting a primary screening of documents, the COG2018 review committee selected ideas to be treated as follows during the open review (March 10th).

  1. - 13 ideas for open review on March 10th
  2. - 12 ideas for the mini presentations presentation and poster exhibition on March 10th
  3. - 21 ideas for the poster exhibition on March 10th

Out of 59 submissions, 13 ideas were selected for the final open review!

  • - Click a regional issue to view details.
  • - Ideas other than the 13 below are introduced, along with regional issues for each municipality (this includes ideas from teams that will be submited during the mini presentations and poster exhibition on the day of the final open review).
  • - A list of all submissions can be downloaded here.

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06

Regional Issues地域課題

Regional issues proposed by municipalities

Hokkaido Sapporo-cityMuroran-city
Tohoku Aomori-ken Hachinohe-city、Miyagi-ken Sendai-city、Yamagata-ken Nanyo-city、Fukushima-ken Aizuwakamatsu-city
Kanto Ibaraki-ken Mito-city、Chiba-ken Mobara-shiNagareyama-city、Tokyo-to Bunkyo-kuShinagawa-cityNakano-kuTama-city、Kanagawa-ken Yokohama-cityYokohama-city Kanazawa-kuKawasaki-city Miyamae-kuKamakura-city
Hokuriku Ishikawa-ken Kanazawa-city、Fukui-ken Sabae-cityEchizen-city
Chubu Shizuoka-ken Susono-cityKikugawa-city
Kinki Shiga-ken Otsu-cityOmihachiman-cityKusatsu-city、Kyoto-fu Kyoto-city、Osaka-fu Osaka-cityToyonaka-city、Hyogo-ken Kakogawa-citySanda-city
Chugoku Okayama-ken Kurashiki-city、Yamaguchi-ken Ube-city
Shikoku Kagawa-ken Takamatsu-city、Ehime-ken Yawatahama-city
Kyushu Fukuoka-ken Kitakyushu-city、Kumamoto-ken Tanama-city、Miyazaki-ken Nichinan-city

Applying citizens/students keep the following in mind.
(Click the underlined portion for details.)

<For citizens/students>

  • 1. Application requirement: A team leader must live in, commute to, or attend school in an applicable municipality.
  • 2. Expectations for ideas: We are looking for ideas regarding social public services to solve regional issues. Specify the issue to be addressed by effectively using data and materials, and create a story with ideas for a solution (description, grounds, and implementation timetable). Although certain data-based apps may be used as secondary enablers, the mere development of such apps is not the purpose of the Challenge. If there is any missing data or material, you are advised to add the missing information independently or ask for help from municipalities as appropriate.
  • 3. How to evaluate: Evaluations of idea presentationss (description, grounds, and implementation timetable) will be conducted using evaluation criteria (issue selection, novelty, effectiveness, applicability, and feasibility). Submit ideas and make self-evaluations with data and supporting materials for application.

<For municipalities>

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07

Evaluations and
Recommendations for
Improvement and Follow-up
審査・改善アドバイス・フォローアップ

Evaluation period

January to March 2019

What to evaluate

  • - Content of the dea (document screening + final open review)
  • - Status of citizen/student and municipality partnership (additional research + final open review)

Evaluation process

(1) Document screening (scheduled for January 2019)

Ideas are evaluated through a document screening and then short-listed for the final open review (See "07. Evaluation Criteria").

(2) Additional questions for the final open review (February 2019)

The citizen-government partnership is key to open governance. To that end, additional research will be conducted to observe the actual status of regional partnerships for the teams selected for the final open review, as well as the activities of applying municipalities. Research findings are used for the final open review.

(3) Final open review and award presentations (March 10, 2019)

Submissions selected for final open review will be evaluated based on presentationss and open questioning by committee members, and then winners will be chosen.

(4) Release of evaluation results (results will be posted on the website soon after the final open review is finished)

Recommendations for Improvement and Follow-up

(1) Recommendations for improvement: April 2018

The review committee will provide advice about short-listed ideas and partnership schemes for further improvement.

(2) Follow-up

We hope that short-listed ideas (including partnerships) will bear fruit, and will ultimately help to resolve regional issues. Toward that end, we require one-year and two-year reports on progress and implementation processes.


Events held alongside the final open review

As with COG2017, ideas that have not been short-listed will be selected for either a mini presentations or a poster exhibition to be held alongside the final open review.


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08

Evaluation Criteria審査項目

Proposed ideas and status of citizen/student and municipality partnership are two major criteria for evaluation.

Evaluation of ideas

(1) Evaluation points

The following will be evaluated, based on the submitted documents and the presentations during the final open review:

  1. - Documents submitted to describe ideas (submitted documents)
  2. - Documents submitted to conduct a self-evaluation on items other than the above (submitted documents)
  3. - Presentations for the final open review (citizen/student team PowerPoint)

(2) Evaluation criteria

Evaluations will be conducted using the following criteria:

The focus of the evaluation will be on the idea itself:

  1. 1. Is the idea an excellent way to resolve the regional issue?
  2. 2. Is data used effectively to support the idea?
  3. 3. Is the implementation process shown to be realistic?

The following points will also be evaluated:

  1. 1. Focus
  2. 2. Effectiveness
  3. 3. Novelty
  4. 4. Applicability to other regions (self-evaluation)

See the citizen/student application form for details.

Evaluation of partnership scheme

(1) Evaluation points

Actual status of the partnership between citizen/student and municipality is to be evaluated.

(2) Evaluation criteria

Evaluations will be conducted based on the following criteria:

  1. 1. Are relevant data (including responses to inquiries) made available in the proper manner?
  2. 2. The municipality’s support for initiatives of citizens/students in generating a proposed idea
  3. 3. The municipality’s attitudes toward collaboration with citizens/students in refining the idea and putting it into practice
  4. 4. Use of an open communication forum between citizens/students and the municipality to discuss the proposed idea

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Final最終公開審査実施概要

Date & Time

March 10 (Sunday)
9:15–18:30

Venue

Takeda Hall at the University of Tokyo

How to Participate

The final open review is open to the public. Concurrent events will also be held.
We hope that many people interested in the open governance of a civic participation-style society will attend. Please apply below if you would like to attend (reservation required in advance; first-come-first-served basis).

Program*1

Click here for details

8:45
Doors open
9:15
Opening
9:30
Final presentations from short-listed teams and related municipalities
12:00
Lunch break
13:10
Final presentations from short-listed teams and related municipalities
15:30
Concurrent events (mini presentationss, etc.)*2
16:50
Presentations of evaluation results/commendation ceremony
17:30
Closing
17:45
Informal chat in foyer, poster exhibition <interested parties>
18:30
Final close

Held concurrently
21 posters exhibited

  • *1 The schedule for the day of the event may be changed without advance notice.
  • *2 Committee members will not attend due to final selection.

Apply here to attend

YouTube of the final event>

<Concurrent event result>

This time, as a first trial, we held a smartphone vote on mini-presentations and poster exhibitions. The results were as follows. Smartphone voting were supplied by LINE Corporation.

Mini presentation smartphone voting result

1 "Komyoji Kids ICT Club" Yokohama-city
2 "Civic tech mobara" Mobara-city
3 "Nabe Matsubara coast activation examination project" Tamana-city

Poster Exhibition Smartphone voting Results

1 "Kitakyushu ‘En(縁)’ tie-up team" Kitakyushu-city
2 "Code for Kusatsu scenery department" Kusatsu-city
3 "Signage picture book project" Sapporo-city
3 "no picture no life" Hachinohe-city

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Steering CommitteeJudges (in order of Japanese alphabet following chairman)

  • SHIROYAMA,
    Hideaki

    城山英明
    城山 英明 Graduate School of Public Policy, Graduate Schools for Law and Politics, The University of Tokyo
    (Chairman)
     
  • UNO,
    Shigeki

    宇野 重規
    宇野 重規 Professor, Institute of Social Science, The University of Tokyo
  • OHASHI,
    Hiroshi

    大橋 弘
    大橋 弘 Professor, Faculty of Economics, The University of Tokyo
     
  • KAWASHIMA,
    Hiroichi

    川島 宏一
    川島 宏一 Professor, Division of Policy and Planning Science and Engineering, Information and Systems, The University of Tsukuba
     
  • KUNIYA,
    Hiroko

    国谷 裕子
    国谷 裕子 Ex-newscaster of “Today’s Close-up” (NHK)
     
  • SAKAI,
    Shuichi

    坂井 修一
    坂井 修一 Professor, Department of Information Sciences, School of Engineering and technology, The University of Tokyo
     
  • SHOJI,
    Masahiko

    庄司 昌彦
    庄司 昌彦 Associate Professor, International University, Center for Global Communications
     
  • SEKIMOTO,
    Yoshihide

    関本 義秀
    関本 義秀 Associate Professor, Department of Human and Social Systems, The University of Tokyo
  • HAYASHI,
    Chiaki

    林 千晶
    林 千晶 Japan Liaison to the Director at MIT Media Lab
  • WATANABE,
    Michiko

    渡辺 美智子
    渡辺 美智子 Professor, Keio University Graduate School of Health Management
    (Specialty: Statistical Science)
  • OKUMURA,
    Hirokazu

    奥村 裕一
    奥村 裕一 Coordinator
    Visiting Professor, Graduate School of Public Policy, The University of Tokyo

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11

Municipalities Application and
Support Requirements
Application Requirements for
Municipalities and STEP 2
Support Requirements

Application period (closed)

June 1 to August 31, 2018

Contents of application

  • - Regional issues for which municipalities encourage the involvement of citizens/students to find solutions
  • - Published data, information, and materials about the issues submited (collectively, the “Data”)

Application requirements

Municipalities (or relevant departments) that meet the following requirements:

  • - Municipalities (or relevant departments) must be keen to think about the regional issues and find solutions by collaborating with citizens/students
  • - Municipalities can apply for the Challenge as a team of staff members from relevant departments (e.g., those in departments providing supporting data).
  • - Staff in supporting departments (planning, public relations, citizens, and data management) join the team as supervisors/coordinators.
    (This is not mandatory depending on individual situations, but this aspect is evaluated positively in terms of in-house cooperation.)
  • - Applying municipalities (or relevant departments) select any one of the following nine issues/themes and submit a certain regional issue (multiple issues/themes or those that cross relevant departments are also acceptable). In selecting the issue, municipalities (and relevant departments) can make selections independently or based on requests from local communities.

* Issues are categorized as follows:

1. Aging society, elderly care, medical, health care 12 (12%)
2. Childcare, family, education 11 (11%)
3. Local community, local transportation 23 (23%)
4. Environment, energy 2 (2%)
5. Disaster prevention, crime prevention 4 (4%)
6. Local industrial promotion (primary, secondary, tertiary) 7 (7%)
7. Local societal promotion 16 (16%)
8. Tourism 11 (11%)
9. Other (example: employment) 6 (6%)
10. Any Issue fitting with local interests 7 (7%)
Total themes (multiple in some issues) 99 (100%)

Considerations for application

(1) Regional issues and relevant data

  • - Relevant data should be stored in the municipality database so that they may be accessed through hyperlinks on the website. It is also acceptable to submit an existing URL with data or paper-based documents that have already been released. (Open data format is preferred but not required.)
  • - Before September, when solicitation of solution ideas begins, citizens/students and municipalities may work together to identify regional issues to be addressed. (Issues will be made available to the public after application, and any group of citizens/students can freely submit their ideas if they meet certain conditions/application requirements.)
  • - A single municipality (or relevant department) may submit as many issues as desired.
  • - Municipalities that applied for COG2016 may also apply this year. Municipalities may submit another issue or the same issue. In the latter case, municipalities should modify their presentations based on their experience during COG2016 for the benefit of citizens/students.

Future support requirements (enhanced/additional content from STEP 2)

(1) Support for citizens/students who submit ideas (improvements made in STEP 2)

  • - Municipalities are required to establish a support system for responding to inquiries from applying citizens/students about the issues and available data.
  • - When citizens/students request additional data to analyze issues and develop ideas, municipalities are expected to respond according to the extent that is legally appropriate and the necessity and relevancy of such requests.
  1. * After application, at the notice of a municipality, any additional and publishable data will be posted on the COG website at the time of regular updating (semi-monthly, in principle) and with prompt notifications on the COG Facebook page (“Latest news”). Municipalities are also expected to make prompt announcements regarding additional data.
  2. * Municipalities are also expected to effectively use open communication forums with citizens/students.
  • - A model of an open communication forum
    This is just for your reference. It is important to facilitate smooth communication between citizens/students and municipalities.

(2) Reaching out to citizens/students (additions made in STEP 2)

We have prepared an informative leaflet that should help you approach citizens/students.
Download this resource from the link on the Facebook page if required.
You are also encouraged to promote the Challenge across local communities and solicit ideas from citizens/students. Municipalities may freely decide how to publicize (e.g., municipal head briefing, municipal government newsletter, PR website, and other approaches).
It is also advisable to publicize an open communication forum in a creative way.
Additional information will be posted as links on our Facebook page.

(3) Announcement of applying municipalities

See “Issues from municipalities” for results.

Application form

Download from “1. Download application form” and complete the form; send as an attached file via e-mail to the Secretariat (“2. Apply”).

[End of application acceptance] [End of application acceptance]

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Application Requirements
for Citizens and Students
市民/学生募集要項

Application period

Mid-September to December 20, 2018 (closed)

Application details

We are looking for ideas that use open data and materials to identify and resolve issues facing regions. (Ideas in which the public can also be actively engaged are desirable. Improved or renewed versions of existing measures are also acceptable.)

  • - We are looking for ideas regarding social public services to solve regional issues.
    Specify the issue to be addressed and develop a story (description, grounds, and implementation timetable) by effectively using data and materials to support your idea.
    Certain data-based apps may be used as secondary enablers.
    Any missing data and materials can be supplemented freely as appropriate. You are encouraged to ask the municipality for additional data. In the absence of necessary data, work with published information.
  • - Public service in this context does not simply refer to accepting complaints or leaving them to relevant departments; it also refers to the active involvement of citizens.
  • - However, some services require collaboration with governments or full provision by governments. First, consider what you can personally do to improve ideas. It is important to keep the following priorities in mind: self-support, mutual help, and public assistance.
  • - Once your idea is fully refined, work out the details of citizen-government collaboration to implement it.

<Idea categories>

Ideas to solve regional issues fall into one of two categories: 1. new ideas that could be used in social solutions (activities) to determine actions to help resolve issues, and 2. new apps developed or used in social solutions (activities).

<Data usage>

Data should generally be used to either analyze issues or enter information into apps. Open data (including materials) should preferably be used for this contest, but other data may also be used. Open data refers to data in an open format that is suitable for machine interpretation in the digital age (such as TXT or CSV), and that is suitable for entry into apps.
There are two types of data used to understand social realities: 1. thin data (used to understand social realities) and thick data (used to understand the context or background of these realities). This data should be used effectively to analyze issues and generate ideas.

Thin data for understanding social realities Thick data for understanding context/background
- Statistics
- Facility information (location, scale, etc.)
- Big data, etc.
Records and materials that provide the context or background of realities (questionnaires, interviews, workshops, etc.)

<Reference> Design thinking

When creating something (such as a building, city, product, poster, or website), people have traditionally taken something that already exists (such as blueprints or a model), and then revised it, arrived at a decision on ease of use and overall impression, and attempted to create something that appeals to users. This method applies not only to things but to services as well. Leveraging this method to design services that appeal to users is called "design thinking." Plainly stated, design thinking means thinking of something useful you want people to use. When thinking of ideas to solve regional issues, use this methodology to identify ideas that would appeal to users when implemented.
Once you have refined your idea, verify how practical it is. Finally, use the application form to finish your idea. Ideas must be solidly backed with data.

Design thinking begins from a citizen's viewpoint, and is supported by an expert's viewpoint. Assume the provider's viewpoint when verifying an idea's practicality. This does not mean that a team must include an expert (such as an IT engineer or expert on the issue you are tackling). Rather, this is a way to arrange your thoughts.

During the "exploring ideas" stage, you should value imagination, inspiration, and intuition. Be sure to effectively use data to support your case when describing your idea.

Application requirements

Citizen/student teams must meet the following requirements:

  • (1) A team of citizens/students (*2) living in or commuting to an applying municipality or with a certain connection to the municipality, with a strong desire to tackle a problem and contribute to its resolution from the viewpoint of residents (*1). The team leader must live in or commute to the applying community.
    1. *1 Viewpoints from residents who use public services and who are also taxpayers are considered.
    2. *2 Students include high school students, vocational school students, and university undergraduate and graduate students.
      (No team consisting only of junior high school students can apply, but junior high school students can join a citizen/student team, for example, when their viewpoints are required for idea generation.)
  • (2) A team can consist of citizens only, students only, or both.
  • (3) Team members must be individuals (citizens/students) who meet the requirements in (1) above, regardless of their occupation (see the attachment to the application form). Citizens or students who meet the requirements in (1) above and who are willing to contribute to problem resolution for a particular area can join a team even if they live in other areas.
  • (4) Applications from individual applicants will not be accepted.
  • (5) The 13 teams with ideas selected for final open review during COG 2018 will transition to the next follow-up, so applications from these teams will not be accepted for the same regional issues. This does not apply to other teams.

Application form

  • - Complete the prescribed application form and submit via email. An application form includes the following: name of the team, name of the idea, description of the idea (① idea description, ② idea grounds, ③ implementation timetable), and self-evaluation (① issue, ② effectiveness, ③ novelty, ④ applicability). See the application form for instructions and precautions. Download, read through, and apply for the Challenge.
  • - Download from “1. Download application form” and complete the form. Send your application as an attached file to the Secretariat from “2. Apply.”
  • * If the email application does not start when clicked, manually send the email to admin_padit_cog2018@pp.u-tokyo.ac.jp.

募集受付終了 募集受付終了

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13

Summary実施概要

Official name Challenge!! Open Governzaxsance 2018
Applications from Municipalities June 1 to August 31, 2018
Applications from Citizens/Students Mid-September to December 20, 2018
Open Judgment/Commendation Ceremony March 10, 2019
Requirements List for Application Refer to the previous section (STEP 1 (Municipalities) June–August / STEP 2 (Citizens/students) September to December
Sponsorship “Public Administration & Information Technology” (PadIT), research project of the Graduate School of Public Policy, the University of Tokyo
Co-sponsorship Tokyo University Social ICT Global Creative Leader Education Program (GCL)
In cooperation with Roy and Lila Ash Center for Democratic Governance (the Ash Center) at the John F. Kennedy School of Government at Harvard University

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14

Eventイベント一覧

2018.09.15
Challenge!! Open Governance 2018 Events in Kansai
2018.06.17
Challenge!! Toward Open Governance 2018: Learning from COG2017 Winning Teams
2018.03.04
Challenge!! Open Governance 2017 Final Open Review and Concurrent Events
Click here for the program
Click here for videos
2017.06.10
Challenge!! Toward Open Governance 2017: Learning from COG2016 Winning Teams
2017.03.12
Challenge!! Open Governance 2016 Final Open Review and Concurrent Events
Click here for the program
Click here for videos
2016.06.25
Challenge!! Open Governance Kick-off symposium

Click here for results from COG2017 Challenge!! Open Governance 2017

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